Accountants for care homes
Care homes are payroll businesses wearing a property coat: staffing runs at 60%+ of turnover across shifts, nights, bank staff and agency top-ups, while revenue arrives as a mix of local-authority rates, NHS-funded nursing care and private fees — each with different payment cycles and margins. The finances need running with the same rigour CQC expects of care itself.
How we handle it
We provide the full stack: payroll built for rotas (sleep-ins, night premiums, pension staging across high turnover), management accounts that show occupancy, fee-mix margin and agency spend monthly, statutory accounts, and the cash-flow forecasting that matters when a local authority pays in arrears and payroll won't wait.
The fixed fees behind this service
| Service | Fixed fee |
|---|---|
| Small Business Accountants | from £65/mo |
| Payroll | from £25/mo |
| Management Accounts | from £99/mo |
| Limited Company Accounts | from £299 |
| Cash-Flow Forecasting | from £199 |
Small Business Accountants
Complete accounting for established small businesses — one plan, everything covered.
- Year-end accounts and all tax filings
- Monthly bookkeeping on cloud software
- VAT and payroll where you need them
| Core: accounts, tax, bookkeeping | £65/mo |
| Complete: core + VAT + payroll (up to 5) | £125/mo |
| Premium: complete + quarterly management accounts | £185/mo |
Small Business Accountants — full details, packages and FAQs →
Payroll
Payslips, RTI submissions and pensions — run for you, on time, every time.
- Payslips produced every pay run — monthly or weekly
- RTI submissions to HMRC on or before every payday
- Auto-enrolment pension assessments and submissions
| Director-only payroll (1 person) | £25/mo |
| Up to 5 employees | £45/mo |
| Up to 10 employees | £69/mo |
Management Accounts
Monthly or quarterly numbers that tell you what's actually happening.
- Profit and loss, balance sheet and cash summary each period
- Plain-English commentary — what changed and why it matters
- Margin and KPI tracking tailored to your business
| Quarterly pack: P&L, balance sheet, commentary | £99/quarter |
| Monthly pack | £99/mo |
| Monthly pack + KPI dashboard | £149/mo |
Limited Company Accounts
Year-end statutory accounts and CT600, filed to Companies House and HMRC.
- Statutory year-end accounts prepared to the right standard (FRS 105 / FRS 102 1A)
- Corporation tax computation and CT600 filed with HMRC
- Accounts filed at Companies House on time
| Dormant company accounts | £49 |
| Micro-entity accounts + CT600 | £299 |
| Small company full accounts + CT600 | £449 |
Limited Company Accounts — full details, packages and FAQs →
Cash-Flow Forecasting
See the cash crunch coming months before it arrives.
- Forecast built from your actual payment patterns, not guesses
- VAT, PAYE and corporation tax timings baked in — the bills that ambush
- Best/expected/worst scenarios so you know the range
| 13-week rolling cash-flow forecast | £199 |
| 12-month forecast with scenarios | £349 |
| Forecast + monthly refresh retainer | £99/mo |
From first message to done
WhatsApp or the form — a few sentences is enough. A real person replies the same working day.
One price for the job, confirmed before anything starts. Complex case? We say so now, not on the invoice.
Photos of documents are fine. We chase whatever's missing — that's part of the job, not yours.
You review everything first; filings go to HMRC or Companies House electronically with same-day confirmation.
Deadlines that apply here
| Date | What happens |
|---|---|
| On or before each payday | RTI Full Payment Submission due to HMRC — every single pay run |
| 22nd of each month | PAYE and NI payment due to HMRC (19th if paying by post) |
| 31 May | P60s must be given to all employees |
| 6 Jul | P11D benefits-in-kind forms due |
| 9 months after year end | Statutory accounts due at Companies House — automatic £150+ penalty if late |
| 9 months + 1 day after year end | Corporation tax payment due to HMRC |
| 12 months after year end | CT600 corporation tax return due at HMRC |
Why choose Bohzo Accountants in the UK?
Your fee is agreed before any work starts and never changes mid-job. No hourly billing, ever.
Secure portal and WhatsApp — no office visits, no printing, no waiting rooms.
Bohzo Accountants is a trading name of Bohzo Ltd, Company No. 15031604.
We track every HMRC and Companies House date that applies to you, so you don't have to.
Terms you'll meet along the way
RTI
Real Time Information — the rule that HMRC must receive a payroll submission on or before every payday, not at year end.
Auto-enrolment
The legal duty to enrol eligible staff into a workplace pension and contribute. Applies from your first employee, with The Pensions Regulator watching.
P60 / P45
The annual summary each employee gets after 5 April (P60), and the leaving statement when someone departs (P45).
Statutory accounts
The formal year-end accounts every company must file at Companies House — publicly visible, prepared to FRS standards.
FRS 105 / FRS 102 1A
The two accounting standards small UK companies use: FRS 105 for micro-entities (minimal disclosure), FRS 102 1A for small companies (fuller picture).
CT600
The corporation tax return filed with HMRC alongside a tax computation — due 12 months after year end, though the tax is due at 9 months and a day.
Accounting reference date
Your company's official year-end date, set at incorporation (changeable within limits). Accounts are due 9 months after it.
Accountants for care homes: your questions answered
Agency staff costs are eating us — what does good look like?
The benchmark conversation starts with agency as a percentage of total staffing cost and the premium-per-shift versus employed cost. The accounting contribution: visibility (monthly reporting that isolates agency spend by unit and shift type) plus the payroll flexibility — bank-staff pools run properly through your own payroll — that shrinks the need. We build both.
How do local authority fee rates affect our margins?
LA rates frequently sit below full private rates, so your margin is a blend that shifts with every admission. Monthly management accounts tracking occupancy by funding type and contribution per bed turn fee negotiations and admission decisions into arithmetic. Annual accounts can't do that — the year is over by then.
Does CQC look at our finances?
CQC assesses financial viability as part of well-led — and for larger providers runs formal market oversight. Beyond the regulator, banks and commissioners read care accounts closely. Clean, current, sensibly-presented numbers are part of looking like the well-run home you are; we prepare them with that audience in mind.
What's included in the monthly fee?
Everything listed in your package, with no metering: accounts, tax, bookkeeping, and VAT/payroll on the larger plans. Questions and calls are included too — we'd rather hear about a decision before you make it than fix it after.
We already have an accountant — is switching painful?
No. You tell them you're moving; we handle professional clearance and record transfer. Most switches complete inside two weeks, and the health-check fee is refunded when you join.
I'm the only employee of my company — do I need payroll?
If you pay yourself a salary, yes — you need a PAYE scheme and RTI submissions even for one person. Director-only payroll is our most popular package at £25/mo, and we set the salary at the most tax-efficient level for you.
What is auto-enrolment and does it apply to me?
Every employer must assess staff for a workplace pension and enrol eligible employees. Even if your only staff member is you as director, you have duties to declare. We handle assessments, letters and declarations as part of the service.
What's the difference between management and statutory accounts?
Statutory accounts are the annual, backward-looking filing for Companies House. Management accounts are for you: frequent, current, and focused on decisions — margins by product, overhead trends, cash runway. Different job entirely.
Do I need bookkeeping in place first?
Yes — management accounts are only as good as the underlying records. If your books need work we'll bundle bookkeeping in, so the numbers are trustworthy from the first pack.
My company hasn't traded — do I still need to file?
Yes. Even dormant companies must file accounts at Companies House and usually a confirmation statement. Our dormant package (£99) handles it all so you avoid penalties for a company that isn't even trading.
Which accounting standard will my accounts use?
Most small companies file micro-entity accounts under FRS 105 or small-company accounts under FRS 102 Section 1A. We pick the right one for your size and circumstances — it affects what's disclosed publicly at Companies House, and we'll explain the trade-offs.
Why 13 weeks?
It's the standard lenders and turnaround professionals use: long enough to see problems coming, short enough to stay accurate week by week. The 12-month version adds strategic planning on top.
What do you need from me to build it?
Access to your bookkeeping (or recent bank data), your debtor and creditor lists, and ten minutes on payment patterns. Most forecasts are delivered within a week of getting access.
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